Inventory Manager (041823-2)

Job Location Southampton

Salary $60,000 - $60,000/annum

Job type: Full-time

Contract type:

Job reference: 041823-2

Posted 18 April 2023


Client is to establish an exciting business to build and operate a vertically integrated cannabis business on Shinnecock Territory in Southampton, NY. The parent company is managing the buildout of facilities, to include overseeing the design and construction, and is providing capital and a full suite of operational, management and other support services.

With the dispensary opening this spring, we are seeking an Inventory Manager.

The Inventory Manager is responsible for maintaining accurate inventory controls while adhering to all policies and regulations. Under the supervision of the Retail General Manager, Inventory Managers oversee our inventory specialists ensuring that the vault remains organized, “first in first out” methodology is followed, and the order fulfillment room is replenished as necessary. They help prevent loss by performing daily product counts and reconciliations as well as managing expiring products and promoting sales as needed. The Inventory Manager will work with the Manager to place periodic orders based on the store’s sales and projected needs. The Inventory Manager will handle all bulk raw wholesale materials coming into the facility. They will ensure these materials are delivered in a compliant fashion and all necessary paperwork is completed and then filed. The Inventory Manager is responsible for EOM and EOY inventory reporting and maintaining an accurate and updated live daily inventory.

The ideal candidate will possess excellent math, organizational, and time management skills and must work well in a team setting.

ROLE SUMMARY
Position Title: Inventory Manager
Position Type: 1099 contractor initially (leading to regular fulltime)
Base Pay: $60K
Reimbursable Expenses: All expenses must be pre-approved and documented
Payment Frequency: Bi-weekly
Reporting Location: Hybrid, then Onsite when dispensary is built on Shinnecock Territory, in

Southampton, NY

Department: Retail
Direct Manager: Retail General Manager
Direct Reports: Yes


RESPONSIBILITIES
Leadership
• Communicate scheduling and personnel needs to management regularly
• Communicate with management/facilities to ensure proper stock of all necessary materials
• Consult daily with retail management on any menu updates
• Responsible for all inventory entry of new products into systems


Quality & Financial
• Coordinate with management to conduct quality checks on all medicated products
• Check all invoices for accuracy, counting all quantities and payments and logging and reporting any discrepancies to management
• Create and implement inventory audit schedules as required by policy and regulation
• Keep logs of inventory audits, discrepancies, and waste disposal
• Make sure that all check systems are in place and understood by inventory personnel
• Track all transport documents including invoices, manifests, and log any required documents

People & Development
• Quickly learn and adapt to new systems and in turn provide training and troubleshooting techniques on these new systems
• Conduct all training of new inventory employees as well as providing continuous coaching throughout the onboarding process
• Assist in the selection, onboarding, and training of new hires

Compliance
• Review paper documents for accuracy and compliance to state and local regulations
• Adhere to all safety and loss prevention protocols per the company’s policies and procedures
• Comply with company and industry standards set forth by the state
• Conduct regularly scheduled audits of all products stored in the vault under the guidance of the compliance team

REQUIRED COMPETENCIES
• Functional Acumen: Consistently shows comprehensive knowledge, skills, and abilities in the functional area(s) for which they are responsible, and understands the fit with overall business goals
• Emotional Intelligence: Consistently executes the four (4) principles of EQ (i.e., self-awareness, social awareness, self-management, relationship management)
• Intellectual Agility: Consistently evaluates challenges and opportunities from a variety of angles, taking in multiple inputs, and arrives at reasonable business decisions
• Leadership:
o Lead: Able to inspire others through words and actions to achieve a common goal, and meets or
exceeds targeted business results
o Manage: Able to get specific tasks done through others, and meets or exceeds targeted business
results
o Coach & Develop: Able to observe the job performance and conduct of an employee, identify the
employee’s strengths and areas for improvement, and formulate approaches to enhance the
employee’s output, job satisfaction, and commitment to the Company

• Collaborate: Consistently maintains effective teaming relationships with internal parties, and as applicable,
external parties
• Dependable: Can be consistently trusted to execute their job responsibilities on-time and within scope, and
meets or exceeds targeted business results
• Upholds Company Values: Consistently role-models and supports execution of the Company core values

Organizational Culture
• Align with the LBH/Shinnecock Nation culture as follows:
o Teach and promote spirituality, respect, responsibility, integrity, and unity in order to promote and
ensure the health, well-being, and safety of individuals, community, and the Shinnecock Nation.
o Preserve and promote Shinnecock sovereignty and freedom of self-determination in order to
advance the common good of the people and Nation.
o Restore, maintain, and foster Shinnecock Culture, values, traditions, and human rights.
o Conserve, manage, and utilize tribal lands, natural and cultural resources in a sustainably appropriate
manner while balancing our economic growth and community needs.
o In all economic development, the Shinnecock Nation will seek to ensure that such opportunities are
culturally sensitive and protect and preserve the soundness of the environment

This location practices Indian Preference in hiring, preference given to a member of the Shinnecock Indian Nation, or other Native Americans

SKILLS & ABILITIES
• Excellent team building and leadership skills
• Ability to adapt quickly to changes in policy, procedure, methods, and techniques
• Detail oriented with solid time-management skills
• Strong organizational and analytical skills
• Ability to multi-task in a fast-paced environment
• Ability to remain focused despite frequent interruptions during projects

REQUIREMENT
• Must be at least 21 years of age
• High School Diploma or Equivalent (Bachelor’s preferred)
• Efficient with Excel, and other software required
• 3+ years of experience in an inventory management role in a leadership capacity


WORKING CONDITIONS/PHYSICAL DEMANDS
• Ability to stand orsit for extended periods and lift up to 50 pounds
• Able to work in a solitary, windowless environment for extended periods


Contact information

James Yagielo

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